Board member remote voting is an excellent way to allow directors to take part in voting during meetings without having to travel or disrupt the business. It saves time and money since it eliminates the need for board members to travel and pay for travel trains, buses, hotel rooms or business meals. It also helps to reduce the cost of printing and keeping documents.
If you choose to allow board members to vote via email during a virtual session You must set up an unambiguous voting procedure. Additionally, you need to ensure that all conditions are met to make a vote valid. The procedure for voting (including the definitions of „yes“ and „no“ and „abstention“) must be clearly stated in the agenda. Then all board members should respond to the request for votes within a reasonable time. Finally, the presiding officer must confirm that the voting process has been completed and that the results are recorded in the meeting minutes.
If you want to ensure that your board members are able to vote in an effective and secure manner it is recommended that you switch to a more efficient tool like a board portal. These platforms provide the highest level of security to ensure that all the details are kept confidential and that nobody can alter the results. These tools also boost board participation since directors are encouraged to express their opinions and take part in discussions prior to deciding on issues.
https://www.boardmanagementsolution.info/best-practices-in-planning-effective-meetings